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7 Ways Successful Entrepreneurs Are Managing Their Daily Schedule

Operations & Management

Joshua Davidson wrote this article

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You are reading a guest blog post by Alma Causey.

For entrepreneurs, their business ventures are like offsprings. They are a source of their bread and butter and most importantly serve as a reflection of their business acumen and hard work. What sets successful entrepreneurs apart from the rest is their ultimate desire to achieve success – at all costs.

The job of an entrepreneur is extensive – to say the least. You are required to oversee operations, efficiency, inspire innovation in your team, manage stakeholders and act as a role model for everyone under you.

These responsibilities manifest themselves in the form of never-ending lists of tasks that can be difficult to tackle all at once. So, how do great names in the field of entrepreneurship manage these countless responsibilities so impeccably? Here, we have outlined the seven crucial ways in which successful entrepreneurs manage their daily schedules.

1. Define Dedicated Hours For All Crucial Things Including Work, Self, And Family

One shared characteristic of all successful entrepreneurs is that they understand the significance of a family and social life, not just to feel content as a person but also to remain motivated, creative and productive as an entrepreneur.

Being an entrepreneur you can probably jot down 50 daily tasks that need to be accomplished within the day, but the fact is that a day has only 24 hours and you need to trade-in long hours at the office with a limited number of high-quality ones.

To quote Julia Hurtz, Co-Founder, Eventbrite; “take care of yourself, when you don’t sleep, eat crap, don’t exercise and are living off of adrenaline for too long, your performance suffers. Your decisions suffer. Love those close to you, failure at your company is not a failure in life, failure in your relationship is”.

In addition to this, over-emphasizing work leads to burnout. Resentments about missing out on important things in life also lead to decreased productivity levels. Therefore, we see that the most successful names in the business community make it a point to maintain a work-life balance by pre-defining the number of hours in a day that should be invested in their own self, their family/ friends and their businesses. They put a lot of thought into this division of time and once decided, they conform to it.

2. Establish A Routine

Human beings are creatures of habit and therefore we see that having a daily routine goes a long way in increasing productivity. Additionally, for entrepreneurs, it is imperative that they maintain a disciplined approach to dealing with matters pertaining to business and personal life as it allows them to focus on important activities and avoid any unnecessary waste of time.
Therefore, we see that the greatest entrepreneurs in history followed disciplined routines. Following are some ways in which successful entrepreneurs establish and follow a daily routine:

a. In The Morning

They start their day with some sort of physical activity – be it running, yoga or pilates. According to a research conducted at the University of Bristol, morning exercise is crucial as it leads to increased energy levels and a positive outlook on life. The most successful entrepreneurs believe in starting their day with activities that motivate and ready them for the day ahead.

b. At Work

There’s a lot to do and limited time to do it in, here’s how successful business tycoons manage their work schedules;

– Devise a Weekly Schedule
Entrepreneurs need to keep a close eye on all aspects of their businesses and this cannot be done in a single day; so they outline their most crucial areas of involvement as an entrepreneur and then dedicate specific days of the week to them. For instance, you can dedicate one day to product related matters such as innovation and positioning, another day to financial performance and yet another for marketing. Doing so will allow you to give your complete focus and energy on one area at a time.

– Optimize Meetings
Probably the biggest hindrance to productivity is prolonged meetings. Therefore, we see that distinguished entrepreneurs make it a point to optimize meetings by discussing relevant, predecided points instead of coming underprepared which wastes time.

– Allocate a Specific Time for Emails
Emails are received all day long, and can both waste time as well as distract you from the day’s agenda. Therefore, successful entrepreneurs reserve a particular time of the day for checking and responding to emails.

– Delegate Work
One common characteristic of all great entrepreneurs is that they know the importance of delegating work and responsibilities. They are aware of their weaknesses and overcome them by recruiting resources who can handle those tasks for them.

b. At Home:
Once at home, they let go of work-related concerns and spend time with family and friends. During this time, they refrain from entertaining work related matters.

3. Begin by Setting Goals for the Day

One of the simplest yet most fundamental way to manage a day’s schedule is to spend half an hour a day to identify the main goals to be achieved in that day. Maintaining concrete goals brings about confidence and paves the way for productivity, therefore, we see all successful entrepreneurs beginning their day by outlining their main objectives, prioritizing them and defining the steps needed to achieve them. A useful habit is to allocate time to all activities and then work to finish them within that time. This will save you from over-emphasizing a few tasks and neglecting the rest.

A paper-based to-do list is the most basic mode of managing tasks; however, we see entrepreneurs replacing these lists with task and time management softwares that allow them to define tasks, allocate deadlines, keep track of progress and receive periodic reminders about pending assignments. Most time tracking applications such as Minterapp are cloud-based, and therefore you can access them virtually anywhere and via various devices.

4. Cut out Distractions

Distractions such as tweeting, phone calls, etc. impede productivity but are inevitable in today’s day and age. Therefore, we see entrepreneurs accommodating them by allocating a small portion of time for them and then avoiding them from interrupting work flow during the rest of the day.

5. Improve and Evolve

There is no one shoe fits all approach to scheduling your day. Every individual is different and so are their ambitions. Hence, we see that acclaimed entrepreneurs believe in constant self-improvement. They do so by evaluating their performance against the identified targets at the end of each day and look for ways to improve them.

6. Avoid Multitasking

Contrary to popular belief, multitasking actually lowers efficiency. Recent researches indicate that multitasking reduces overall productivity for the mere reason that the brain can only focus on one activity at a time and bombarding it with multiple simultaneous tasks reduces the quality of thinking that goes into each endeavor.
Therefore, we see distinguished entrepreneurs isolating the most important activities and then giving them their undivided attention.

7. Saying ‘No’

A day in the life of an entrepreneur is filled with unexpected tasks and requests. A successful entrepreneur is one who takes ownership of his/her to-do list and avoids impromptu tasks by politely saying ‘no’. Any such requests and undertakings can be reconsidered at a later time when you feel you have the time they need.

The key to attaining success in all aspects of life is moderation. Realize your limits, plan your moves diligently and innovatively and then give them your all.

About the writer of this guest blog post: Alma Causey is a blogger by choice. She loves to discover the world around her. She likes to share her discoveries, experiences and express herself through her blogs.

Are you interested in writing a guest blog post for our readers here at the Chop Dawg blog? Email us at Hello@ChopDawg.com!

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